Pie, Pint & Pinot: Pie Registration Form

Site Fee

The fee for a 2024 site will be $172.50 (inclusive of GST). You will be invoiced as soon as your completed registration form is received.

Power and Trestles

If you require power or trestles please fill out your requirements on the registration form below.

NB: there will be a fee associated with this.

Hours

The event will run from 12:30pm until 5pm.

Set Up

You may begin setting up from 8am.

Set up must be completed by 10.30am.

NOTE: Buckingham Street from Wiltshire Street to Merioneth Street will be closed from 10.30am until 7pm.

Stall Identification

Each stall must clearly display:

• Details of food available and if possible a gluten free and/or vegan options and prices.
• Valid Certificate of Registration.

Company Certificate of Registration

Please email a copy of your current Certificate of Registration to [email protected] after registration. 

Food Safety

Stall holders must adhere to all food safety requirements as outlined on the following website: www.mpi.govt.nz/food-safety/food-act-2014 

Weather

The event will not be cancelled due to adverse weather unless it is extreme. If unsure, check with the Festival Coordinator. It is advisable to have gazebos over your stall in case it does rain.

Alternate Venue

If for any reason we are unable to hold this event in the Library Green, it will be relocated to the Ramshaw Lane Carpark. You will be notified via text and email if this is the case.

NB: This is likely to be a last-minute call if it’s required.

Electronic Wristband Identification

• Every attendee will be issued with an electronic wrist band.
• ALL financial transactions will be carried out using the electronic wrist band – no wrist band, no transaction.
• Training will be provided for all stall holders on the morning of the event – you will be advised closer to the time when this will take place.
• The Arrowtown Autumn Festival will cover the cost of purchasing the wrist bands and the activation fee.
• Use of eftpos machines and cash sales is strictly prohibited.

Wayver

We are utilising the services of Wayver who are a company that specialises in cash free transactions at events.

Use of electronic wrist bands means we no longer need to use tokens.

For their services, 2.3% of your takings on the day will go directly to Wayver.

They will provide for you:

• Training of the handheld device for scanning.
• All reporting and monitoring of transactions for your stall on the day.
• Prompt payment after the event.
• They guarantee their product to work as intended on the day.

Glasses

If there are any breakages then please alert a volunteer to ensure all glass is safely removed from the site (volunteers will be wearing high visibility vests).

If there are any injuries from broken glass please notify a volunteer, security or the Festival Coordinator.

If a patron loses or breaks a glass they can purchase another at a cost of $10.

Food being sold

You may determine the size of the pie you make but it is ideal that they are small enough so that patrons can sample multiple pies throughout the day, e.g. large muffin size. Normal sized pies are also acceptable.

You may set the price of your pies but please bear in mind that the price has traditionally been $5 in previous years for small pies.

You are welcome to have any number of pies available. In the past stalls have sold 400+ pies per vendor. 

Due to the time of the event, it is essential that a large number of pies are hot and ready to eat from 12pm.

It is advisable to have a hot box or equivalent to keep large numbers of pies at a temperature ready to eat.

Each vendor is required to provide at least one gluten free and vegan options.

Details of the food on offer should be clearly visible to patrons, especially gluten free or vegan option.

If for some reason there are a number of pie vendors making the same flavour of pie, they will be contacted to come up with an alternative. Pies may be savoury and/or sweet.

Each pie maker must provide details of the pies on offer as this information is required by council.

COVID-19

The festival will follow all Government guidance around COVID-19.

Details of every patron attending this event will be captured with our ticketing system.

Hand sanitizer will also be available.

Security

There will be a minimum of 5 security personnel onsite if needed.

Entertainment

Live music will be playing on the stage during the event.

Sites / Clean Up

You will be notified of specific locations of each stall once we have received all completed registrations. Please ensure you remove all rubbish in and around your site before you leave.

Contact 

Please direct all questions to the Festival Coordinator, Catherine Fallon 0226458260